Admin Position Available

Mar. 25, 2023

Kelowna United Football Club is currently seeking a highly motivated and organized Soccer Club Administrator to join our team. The ideal candidate will have a passion for soccer, excellent communication and interpersonal skills, and experience in administrative tasks.



  • Handle all forms of correspondence and distribute as appropriate
  • Book fields, arrange schedules, and communicate to the public via all forms of communication
  • Attend all evaluation sessions
  • Attend all Board meetings and work amicably with Board members
  • Coordinate Manager and Coaches meetings for the beginning of the Season and put together Manager Binders
  • Arrange with Equipment Manager a pickup/dropoff schedule for equipment and jerseys; and ensure performance bonds are paid
  • Organize registration into formats as provided by COYSA Admin and meet submission deadlines
  • Ensure all KU and team staff have Criminal Record Checks completed every 3 years
  • Prepare ID cards for all players and team staff
  • Work with gear supplier to get online store set up for extra clothing items, backups, etc
  • Prepare registration system for all Camps and Academies - communicate to appropriate people
  • Provide field requirements to COYSA yearly for preseason training, academies, camps
  • Book fields for any exhibition games
  • Send any updates/news to web admin to keep website current
  • Work with Treasurer to ensure all payables, receivables, and deposits are made in a timely manner
  • Manage KU dome rentals including contracts, invoices and collection of payments; coordinate opening and closing of each venue
  • Understand, commit, and participate fully in managing service beyond our customer’s expectations and to KU’s standards
  • Provide active leadership and maintain an effective working relationship with all staff
  • Take an active role in creating an enjoyable working environment
  • Be flexible and willing to adapt to changing circumstances as new needs and priorities are identified
  • Other duties to be determined and identified by the Board and through future discussions with employee


  • Bachelor's degree in sports management or relevant field preferred
  • Strong communication and interpersonal skills
  • Excellent organizational skills and attention to detail
  • Ability to work independently and as part of a team
  • Knowledge of soccer regulations and procedures
  • Proficiency in Microsoft Office and other relevant software applications
  • Experience in administrative tasks and customer service
  • Flexibility to work evenings and weekends when required


We are looking for a candidate who is committed to providing exceptional member/customer service to our soccer club members and customers. The successful applicant will possess excellent communication and interpersonal skills and be able to manage customer inquiries, complaints, and issues in a professional and effective manner.

We offer a competitive salary and a positive work environment. Kelowna United FC is expanding, and we anticipate the opportunity for this position to grow with it. If you have a passion for soccer and experience in administrative tasks, we encourage you to apply for this exciting opportunity to become part of the KU team. Please submit your resume and cover letter to

Thank you to our sponsors:

RAMP Registration

Join thousands of association partners using RAMP Registration Solutions.

More Information

RAMP Official Assigning

#1 with Officials...for very good reasons.

More Information

RAMP Websites

Manage your identity from the palm of your hand to the top of your desk.

More Information

RAMP Team App

Keep your coaches, parents, athletes, and fans connected, seamlessly.

More Information